The Supreme Court of Canada issued its “Mandate Letters” decision in February of this year. It was an obscure case for day-to-day freedom of information practice, addressing whether written mandates by a premier to their ministers are accessible to the public under freedom of information legislation. Mandate Letters was nonetheless signficant for its re-framing of statutory purposes: access legislation does not just support transparency, but is meant to “strike a balance.” In the very first line of her judgement Justice Karatkanis said:
Freedom of information (FOI) legislation strikes a balance between the public’s need to know and the confidentiality the executive requires to govern effectively. Both are crucial to the proper functioning of our democracy.
She then held that the IPC/Ontario erred by failing to engage meaningfully with the legal and factual context underlying the cabinet confidences exemption in Ontario FIPPA.
On September 30, 2024, the Court of King’s Bench of Alberta applied Mandate Letters in finding that the Alberta OIPC erred in failing to adequately engage with the teaching and research records exclusion in Alberta FIPPA.
The request was for information pertaining to a complaint made by two University of Calgary law professors to the Canadian Judicial Council regarding Justice Robin Camp, who resigned from the bench in 2017 after the CJC recommended his removal for comments made in hearing a sexual assault case.
The OPIC construed the teaching and research records exclusion narrowly, and expressly stated, “There is no indication in the Act that these categories are determined via balancing interests in disclosure versus academic freedom.” One can plainly see the conflict between this statement and Mandate Letters.
Teaching records. The disputed teaching records included e-mail discussions among professors about what might be taught in a particular course. The Court held the OPIC erred in treating these records as within the Act because they do not themselves impart knowledge, skill or instruction. It said that the exclusion extends to all “materials arising from activities reasonably necessary to facilitate and/or related to the act of teaching.”
Research records. The Court also held that the OPIC erred in constraining research to “systematic investigation,” explaining:
Whatever the field, research is rarely a siloed activity. Breakthroughs and progress often occur in the crucible of conversation, contention and controversy. Accordingly, to encourage research and innovation, it may be necessary to protect discussions among academic colleagues.
It further commented that the question is not about the quality or social utility of the research in question, nor does a link to “ideological precepts” diminish a claim to academic freedom – judgement on such matters being within the exclusive domain of the academy. The exclusion, however, does not extend to (pure) social activism
Academics who personally involve themselves in social actions/causes do so with the advantage of time, resources, and status afforded to them by virtue of their affiliation with, and funding by, public institutions. It is appropriate, and in line with the fundamental purposes of freedom of information legislation, that their activities in this realm be subject to scrutiny and oversight.
These findings are at odds with the more constrained view of Ontario’s teaching and research records exclusion taken by the Ontario/IPC, though are principled and threfore applicable outside of Alberta.
Note that this decision is about the substantive scope of the exclusion, and not a University’s entitlement to access teaching and research records. These are distinct issues per City of Ottawa. The Court noted, “The University of Calgary identified and categorized the records at issue as either teaching materials or research materials.”